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You can use this program to record the fact that you have received this stock item, so that the 'stock on hand' figure can be kept up-to-date. 

If you don't record your receipts, the main effect is that your stock-on-hand can appear negative (i.e. you issue stock that the system doesn't think you have).  When you finally book in the purchase invoice for the stock it will make sure that it has been received before it can accept the invoice, if necessary booking it in there and then.

The 'Other information' is used to record any relevant notes.